DCAC LONDON TERMS & CONDITIONS FOR SPONSORS

These Terms & Conditions for Sponsors (these “Terms”) govern the relationship between ATXDCAC Corp., a Texas (USA) corporation (“DCAC”), and any entity or individual that purchases a sponsorship package for a DCAC event(“Sponsor”). By executing an Order Form or Quote, paying a Sponsorship Fee, or otherwise participating as a sponsor of any DCAC event, Sponsor agrees to be bound by these Terms as in effect at the time of such execution, payment, or participation.

OVERVIEW

DCAC hosts various DCAC-branded conferences and related events in London, England and other locations, together with any related receptions, hospitality events, off-site activities, meetings, speaking sessions, and ancillary programming (each, as more particularly described in the applicable Order Form or Quote, an “Event”).

As a sponsor, you will receive the sponsorship rights, benefits, recognition, access, and related deliverables described in these Terms and the applicable Order Form or Quote for the applicable Event.

DCAC will provide the applicable sponsorship rights and benefits to Sponsor, subject to the Terms & Conditions set forth herein.

By (a) executing an Order Form or Quote, (b) clicking “I Agree” in any online signup or acceptance process, or (c) otherwise engaging DCAC for sponsorship services, Sponsor agrees to be bound by the following Terms & Conditions:

1. DEFINITIONS

For purposes of these Terms:

1.1       “Affiliate” means, with respect to a party, any entity controlling, controlled by, or under common control with that party.

 1.2       “Deliverables” means the sponsorship rights, benefits, acknowledgements, tickets, passes, branding opportunities, merchandise opportunities, speaking opportunities, hospitality rights, digital recognition, and other items described in the applicable Order Form or Quote.

 1.3       “Event Marks” means the names, logos, slogans, trademarks, service marks, trade dress, and branding elements associated with DCAC and the Event.

 1.4       “Sponsor Marks” means Sponsor’s names, logos, trademarks, service marks, and branding elements that Sponsor provides to DCAC for use in connection with the Event.

 1.5       “Sponsorship Fee” means the total fees payable by Sponsor under these Terms, as set forth in the applicable Order Form or Quote.

1.6       “Term” means, with respect to each Order Form or Quote, the period beginning on the date the Order Form or Quote is executed and ending on the later of (a) completion of the applicable Event and all post-Event obligations, or (b) satisfaction of all payment and surviving obligations under these Terms, unless sooner terminated in accordance with these Terms.

 1.7       “Order Form” or “Quote” shall mean a written document (including any electronic document) issued or provided by DCAC to Sponsor that identifies the applicable Event, describes the sponsorship package and Deliverables to be provided, sets forth the Sponsorship Fee and payment terms, and incorporates these Terms by reference. Each Order Form or Quote, together with these Terms, constitutes the entire agreement between DCAC and Sponsor with respect to the sponsorship described therein. In the event of any conflict between an Order Form or Quote and these Terms, these Terms shall control unless the Order Form or Quote expressly states that a specific provision of these Terms is being modified and references the applicable section number.

2. SPONSORSHIP PACKAGE; GRANT OF RIGHTS

2.1       Sponsorship Package. Subject to these Terms, Sponsor is granted the sponsorship package identified in the applicable Order Form or Quote. The Deliverables may include, as applicable:

a. event sponsorship designation;

b. category designation or naming rights;

c. logo placement on event materials, website, signage, digital media, and promotional materials;

d. admission tickets, VIP passes, hospitality access, or guest access;

e. exhibit, activation, or promotional space;

f. speaking, panel, or presentation opportunities;

g. branded merchandise opportunities;

h. acknowledgments in event communications; and

i. such other benefits as DCAC expressly identifies in writing.

2.2       No Exclusivity Unless Expressly Stated. Sponsor acknowledges that its sponsorship is non-exclusive unless the applicable Order Form or Quote expressly states that Sponsor has a defined exclusive category. Any exclusivity shall be construed narrowly and only as expressly set forth in writing.

2.3       Deliverables Subject to Practical Limitations. All Deliverables are subject to venue limitations, festival-related restrictions, permitting requirements, safety requirements, applicable law, sponsor deadlines, production realities, and DCAC’s operational judgment. Sponsor acknowledges that certain Deliverables may require timely cooperation, approvals, submissions, artwork, attendee names, shipping, waivers, insurance certificates, or other information from Sponsor.

2.4       No Endorsement. Sponsor acknowledges that its sponsorship and any acknowledgment by DCAC do not constitute an endorsement by DCAC of Sponsor or any of Sponsor’s products or services.

3. TERM

3.1       Initial Term. With respect to each Order Form or Quote, the Term begins on the date the applicable Order Form or Quote is executed by both parties and continues through completion of the applicable Event and the parties’ performance of their respective obligations, unless earlier terminated in accordance with these Terms.

3.2       Survival. The rights and obligations that by their nature should survive termination or expiration will survive, including payment obligations, confidentiality obligations, data protection obligations, indemnity obligations, IP protections, limitations of liability, governing-law provisions, dispute-resolution provisions, and any accrued rights or remedies.

3.3       Data Protection. Each party, acting as separate and distinct, independent data controllers, shall comply with all obligations imposed upon it under any applicable data protection legislation, including the UK General Data Protection Regulation and the Data Protection Act 2018.

 3.4       These Terms apply separately to each Event for which Sponsor executes an Order Form or Quote.

4. SPONSORSHIP FEE; PAYMENT TERMS

4.1       Sponsorship Fee. Sponsor shall pay the Sponsorship Fee set forth in the applicable Order Form or Quote.

4.2       Payment of Sponsorship Fee: Net 30. Unless otherwise expressly stated in the applicable Order Form or Quote, all invoices are due Net 30 days from the invoice date. If the Event date is less than 30 days from the date of execution of the applicable Order Form or Quote, then payment is due immediately upon receipt of the invoice.

4.3       Condition to Deliverables. DCAC reserves the right to withhold, delay, suspend, or refuse to provide any Deliverables unless and until payment is received in full. DCAC is under no obligation to include Sponsor in promotional materials, signage, printed materials, digital materials, merchandise, attendee communications, or on-site activation until the Sponsorship Fee is paid in full.

 4.4       Payment Default. If any invoice is not paid within thirty (30) days after the due date, DCAC may, in addition to all other rights and remedies:

a. cancel the sponsorship;

b. release any reserved inventory, sponsorship category, activation space, speaking slot, or other Deliverable;

c. discontinue any ongoing Deliverables; and

d. retain any amounts already paid, subject to these Terms.

4.5       Late Charges. If the Sponsor fails to make a payment due to DCAC under these Terms by the due date, then, without limiting DCAC’s other legal remedies, the Sponsor shall pay interest on the overdue sum from the due date until payment of the overdue sum at the rate of 4% per year above the Bank of England’s base rate from time to time.

4.6       No Set-off. Sponsor shall make all payments in full without set-off, counterclaim, deduction, or withholding (other than as required by law).

4.7       VAT. Unless otherwise stated in the Order Form or Quote, the Sponsorship Fee is exclusive of VAT. If VAT is chargeable, the Sponsor shall, on receipt of a valid VAT invoice from DCAC, pay to DCAC such additional amounts in respect of VAT as are chargeable on the supply of the sponsorship benefits at the same time as payment is due for the supply of the sponsorship benefits.

5. CANCELLATION; REFUND; CREDIT POLICY

5.1       Sponsor Cancellation. Once the applicable Order Form or Quote is executed by Sponsor, Sponsor’s commitment is binding. Sponsorships are non-refundable, except as expressly stated in these Terms.

5.2       Credit Schedule. If Sponsor gives written notice of cancellation, DCAC may, in its sole and absolute discretion, issue a credit toward the following year’s DCAC conference according to the following schedule, measured from the scheduled first day of the applicable Event:

a. cancellation more than 120 days before the Event: up to 75% credit;

b. cancellation 90 to 119 days before the Event: up to 50% credit;

c. cancellation 30 to 89 days before the Event: up to 25% credit;

d. cancellation less than 30 days before the Event: no credit.

5.3       Conditions on Credits. Any credit issued by DCAC:

a. may be used only for a sponsorship of the following year’s DCAC event designated by DCAC;

b. is personal to Sponsor and may not be assigned without DCAC’s written consent;

c. is subject to Sponsor executing a new Order Form or Quote for the future event, and accepting the then-current Terms & Conditions;

d. does not obligate DCAC to offer the same sponsorship tier, category, deliverables, position, pricing, or package; and

e. expires if not used for the immediately following year’s applicable DCAC event, unless DCAC agrees otherwise in writing.

5.4       No Obligation to Honor Prior Pricing. If DCAC issues a credit, DCAC shall have no obligation to honor prior-year sponsorship pricing, inventory, category rights, or package terms.

5.5       No Refund of Ancillary Costs. DCAC shall not be responsible for Sponsor’s travel costs, lodging costs, shipping costs, production costs, activation costs, labour costs, advertising costs, or any other third-party expenses incurred by Sponsor in connection with the Event.

6. DCAC RIGHT TO CANCEL OR TERMINATE FOR ALIGNMENT OR OTHER CONCERNS

 6.1       Alignment and Reputation. DCAC reserves the right to cancel, suspend, reject, or terminate a sponsorship, or any portion of a sponsorship, at any time, with or without prior notice, if DCAC determines in its sole and absolute discretion that:

a. Sponsor or Sponsor’s business, personnel, messaging, products, services, or conduct are inconsistent with the DCAC’s or the Event’s character, audience, objectives, culture, values, reputation, or business interests;

b. the sponsorship creates reputational, legal, compliance, safety, or operational concerns;

c. Sponsor is involved in conduct that may expose DCAC or the Event to controversy, criticism, or legal risk; or

d. continuing the sponsorship is otherwise not in DCAC’s best interests.

6.2       Refund if DCAC Elects to Cancel Under Section 6.1. If DCAC terminates under Section 6.1, DCAC shall refund the portion of the Sponsorship Fee actually paid by Sponsor, less the value of Deliverables already provided before the termination date if DCAC elects such treatment, or, at DCAC’s election, provide a full refund. DCAC shall determine any percentage refund owed, and such determination shall be final and made in DCAC’s sole and absolute discretion.

6.3       Removal of Materials. Following termination or cancellation, Sponsor shall cease using Event Marks and shall promptly remove or discontinue any public suggestion that Sponsor remains a sponsor of the Event.

7. EVENT CHANGES; SPONSORSHIP ADJUSTMENTS

 7.1       DCAC Operational Discretion. DCAC reserves the right to make reasonable changes to the Event and the Deliverables as DCAC deems necessary or advisable, including changes to:

a. dates or times;

b. locations or venues;

c. event names;

d. event format, including in-person, hybrid, virtual, invitation-only, or limited-capacity formats;

e. agenda, run-of-show, programming, speakers, moderators, panels, and activations;

f. signage, placements, layouts, hospitality areas, ticket allotments, and inventory;

g. security procedures, attendee-access rules, badgeing, guest limits, and operational requirements; and

h. merchandise, branding, or other logistical details.

7.2       Good-Faith Efforts.  DCAC shall use good-faith efforts to preserve the overall value of the sponsorship package and to provide reasonably comparable substitute Deliverables where practical, but Sponsor acknowledges that exact replication of every Deliverable may not be possible.

7.3       No Breach for Reasonable Adjustments. Reasonable changes, substitutions, or adjustments made by DCAC in good faith shall not constitute a breach of these Terms.

8. SPONSOR MATERIALS; CONTENT APPROVAL; DEADLINES

8.1       Sponsor Content and Materials. Sponsor shall timely provide all logos, ad copy, artwork, guest names, bios, descriptions, signage specifications, merchandise information, activation needs, shipping information, and other materials required for DCAC to provide the Deliverables.

8.2       Approval Rights. All Sponsor content, messaging, branding, artwork, signage, merchandise, promotional materials, speaking topics, activation concepts, and related materials are subject to DCAC’s prior approval, which DCAC may grant, condition, or withhold in its reasonable discretion or, where reputation or alignment issues are involved, in its sole discretion.

8.3       Technical Requirements. Sponsor shall comply with all submission deadlines, technical specifications, formatting requirements, production deadlines, shipping instructions, venue rules, and other instructions reasonably issued by DCAC.

8.4       Failure to Timely Provide Materials. If Sponsor fails to timely provide required materials, approvals, information, or content, DCAC shall have no liability for its inability to deliver affected Deliverables and may substitute other reasonable recognition or omit the affected Deliverables without refund.

8.5       Prohibited Content. Sponsor shall not provide content that is false, misleading, defamatory, obscene, infringing, unlawful, discriminatory, harassing, unsafe, politically inflammatory in a manner inconsistent with the Event, or otherwise objectionable in DCAC’s judgment.

9. TICKETS, PASSES, GUESTS, AND ACCESS

9.1       Admission Rights. Any tickets, credentials, access passes, or hospitality invitations are revocable licenses subject to venue rules, festival rules, applicable law, security procedures, and DCAC policies.

9.2       No Resale. Sponsor shall not resell, barter, auction, or otherwise transfer tickets, passes, or credentials for consideration without DCAC’s prior written consent.

9.3       Guest Conduct; DCAC Right to Remove or Bar. Sponsor is responsible for the conduct of its representatives, employees, officers, directors, guests, invitees, speakers, contractors, vendors, and agents (collectively, “Sponsor Personnel”). DCAC reserves the right, in its sole and absolute discretion and without prior notice, to take any or all of the following actions if DCAC determines that any Sponsor Personnel, or Sponsor itself, engages in conduct that DCAC deems disruptive, unsafe, unlawful, intoxicated, under the influence of drugs or alcohol, harassing, threatening, abusive, discriminatory, obscene, offensive, unprofessional, disrespectful, detrimental to the Event or its attendees, inconsistent with Event rules or DCAC’s expectations, damaging to DCAC’s reputation or relationships, or otherwise objectionable for any reason:

a. remove or eject any Sponsor Personnel from the Event or any Event venue, activity, or related function, immediately and without opportunity to cure;

b. revoke, cancel, or refuse to honor any tickets, passes, credentials, access rights, or hospitality privileges previously granted to Sponsor or any Sponsor Personnel;

c. bar or prohibit any Sponsor Personnel from attending or participating in the current Event, any future DCAC events, or any related activities;

d. suspend, reduce, limit, or terminate any or all Deliverables, including but not limited to signage, branding, speaking opportunities, activations, hospitality rights, and promotional recognition;

e. terminate these Terms in whole or in part, immediately and without cure period, pursuant to Section 20.2; and

f. take any other action DCAC deems necessary or appropriate under the circumstances to protect the safety, reputation, experience, or interests of DCAC, the Event, other sponsors, attendees, venue personnel, or the public.

DCAC’s determination that conduct warrants any such action shall be final, binding, and made in DCAC’s sole and absolute discretion. Sponsor acknowledges and agrees that if DCAC exercises any rights under this Section 9.3, (i) Sponsor shall have no right to any refund, credit, or reimbursement of any portion of the Sponsorship Fee or any other amounts paid, (ii) DCAC shall have no liability to Sponsor for any damages, losses, costs, or expenses of any kind, including but not limited to travel costs, lodging costs, activation costs, production costs, opportunity costs, reputational harm, or lost business opportunities, and (iii) Sponsor shall remain liable for all amounts owed under these Terms and for all of Sponsor’s obligations under these Terms, including without limitation Sponsor’s indemnity obligations under Section 16. Sponsor’s responsibilities under this Section 9.3 are in addition to, and not in lieu of, any other obligations, representations, or covenants of Sponsor under these Terms.

 9.4       Security and Identification. DCAC may require attendee names in advance, identification upon entry, waivers, release forms, and compliance with screening or security protocols.

10. SPONSOR ACTIVATIONS; MERCHANDISE; GIVEAWAYS

10.1     Pre-Approval May Be Required. DCAC reserves the right to require that any Sponsor activation, exhibit, giveaway, hospitality activation, sampling, merchandise distribution, contest, raffle, sweepstakes, branded installation, or experiential activation be approved by DCAC prior to occurrence.

10.2     Legal Compliance. Sponsor is solely responsible for compliance with all laws applicable to any promotion, sweepstakes, raffle, contest, giveaway, alcohol-related activity, product display, or distribution conducted by or on behalf of Sponsor.

10.3     Costs. Unless expressly stated otherwise, Sponsor bears all costs related to producing, shipping, staffing, insuring, installing, monitoring, and removing its materials and activations.

10.4     No Conflicts With Venue or Event Operations. Sponsor shall not conduct any activity that interferes with the Event, venue operations, festival operations, pedestrian flow, safety, security, or the experience of attendees or other sponsors.

11. INTELLECTUAL PROPERTY; LICENSES

11.1     License to Sponsor. During the Term, and solely for the purpose of identifying Sponsor as a sponsor of the Event, DCAC grants Sponsor a limited, non-exclusive, non-transferable, revocable, non-sublicensable license to use the Event Marks in approved form and solely in accordance with these Terms.

11.2     License to DCAC. Sponsor grants DCAC a limited, non-exclusive, worldwide, royalty-free, non-transferable license during the Term, and for a reasonable archival and promotional tail period thereafter, to use the Sponsor Marks and approved Sponsor materials solely to perform these Terms and to promote the Event, report on the Event, and reference Sponsor’s participation.

11.3     Ownership. Each party retains all right, title, and interest in and to its own marks and intellectual property. No rights are granted except as expressly stated in these Terms.

11.4     Goodwill. All goodwill arising from use of a party’s marks shall inure solely to the benefit of that party.

11.5     No Alteration. Neither party shall materially alter the other party’s marks without prior written approval, except for sizing and formatting adjustments reasonably necessary for production.

12. MEDIA; PHOTOGRAPHY; PUBLICITY

12.1     Event Recording. Sponsor acknowledges that photography, audio recording, livestreaming, and video recording may occur at the Event.

12.2     Use of Sponsor Likeness. Sponsor grants to DCAC and its Affiliates a paid-up, non-cancellable, perpetual, worldwide, royalty-free, non-exclusive licence and right to photograph, film, record, and otherwise capture Sponsor’s booths, activations, personnel, presentations, and participation at the Event, and to use, reproduce, distribute, display, perform, modify, create derivative works from, and otherwise exploit such content and recordings for DCAC’s and its Affiliates’ legitimate business purposes, including archival, promotional, editorial, marketing, commercial, and internal purposes, in any media or format now known or later developed.

12.3     Sponsor Announcements. Sponsor may publicly announce its sponsorship only in a manner consistent with these Terms and any publicity guidelines provided by DCAC.

 12.4     No False Affiliation. Sponsor shall not state or imply any broader partnership, joint venture, endorsement, exclusivity, ownership interest, or special relationship with DCAC or the Event except as expressly authorized in writing.

13. SPONSOR REPRESENTATIONS, WARRANTIES, AND COVENANTS

13.1     Sponsor represents, warrants, and covenants that:

a. it has full power and authority to agree to and be bound by these Terms;

b. execution and performance of these Terms do not violate any other agreement binding upon Sponsor;

c. all content and materials supplied by Sponsor are accurate and lawful;

d. Sponsor possesses all rights necessary to provide its content and materials for use under these Terms;

e. Sponsor will comply with all applicable laws, rules, regulations, permits, venue requirements, and the terms of these Terms;

f. Sponsor’s participation and materials will not infringe, misappropriate, or violate any third-party rights; and

g. Sponsor and its representatives will conduct themselves professionally and in compliance with applicable safety and code-of-conduct requirements.

14. COMPLIANCE WITH LAW; CODE OF CONDUCT

14.1     General Compliance.  Sponsor shall comply with all applicable UK laws, including Acts of Parliament, statutory instruments, and local authority regulations in connection with the Event and its sponsorship activities.

14.2     Venue and Festival Rules. Sponsor shall comply with all venue rules, festival rules, security directives, credentialing rules, health requirements, alcohol-service requirements, fire-code requirements, and DCAC event rules.

14.3     Anti-Bribery; Ethical Conduct. Sponsor shall not engage in bribery, kickbacks, unlawful gifts, or other unlawful inducements in connection with the Event.

14.4     Code of Conduct. Sponsor shall comply with any DCAC code of conduct, anti-harassment policy, or attendee policy communicated by DCAC.

14.5     Anti-Bribery and Modern Slavery. Sponsor represents and warrants that it shall comply with all applicable anti-bribery and anti-corruption laws, including the Bribery Act 2010, and the Modern Slavery Act 2015. Sponsor shall not engage in any activity, practice or conduct which would constitute an offence under these statutes.

15. INSURANCE

15.1     Required Coverage. If Sponsor or any of its personnel, contractors, exhibits, activations, or materials will be present at or used in connection with the Event, Sponsor shall maintain commercially reasonable insurance, including at least:

a. Public Liability insurance with limits of not less than £1,000,000 per occurrence to cover claims arising from the activities of the Sponsor and/or its participants relating to the Event(s);

b. Employer’s Liability insurance as required by law; and

c. Motor vehicle liability insurance if vehicles are used in connection with the Event.

15.2     Proof of Insurance. Upon request, Sponsor shall provide certificates of insurance reasonably satisfactory to DCAC before the Event.

15.3     No Limitation.  Sponsor’s insurance obligations do not limit its contractual liability under these Terms.

16. INDEMNIFICATION

16.1     Sponsor Indemnity. Sponsor shall defend, indemnify, and hold harmless DCAC, its Affiliates, and their respective officers, directors, managers, employees, agents, contractors, successors, and assigns (collectively, the “DCAC Indemnified Parties”) from and against any and all claims, demands, suits, actions, damages, losses, liabilities, fines, penalties, judgments, settlements, costs, and expenses, including reasonable attorneys’ fees, arising out of or related to:

a. Sponsor’s breach of these Terms;

b. Sponsor’s negligence, gross negligence, willful misconduct, unlawful acts, or omissions;

c. injury to persons or damage to property caused by Sponsor or its personnel, contractors, guests, or materials;

d. any allegation that Sponsor Marks, Sponsor content, Sponsor materials, or Sponsor activations infringe or misappropriate any intellectual property or other rights of a third party;

e. Sponsor’s promotions, giveaways, sweepstakes, contests, or marketing activities; or

f. Sponsor’s failure to comply with applicable law or Event rules.

16.2     Indemnity Procedure. DCAC shall provide reasonably prompt notice of any claim for which indemnity is sought, provided that failure to give prompt notice shall not relieve Sponsor except to the extent materially prejudiced. Sponsor shall control the defence with counsel reasonably acceptable to DCAC, but shall not settle any claim in a manner that imposes any liability or admission on a DCAC Indemnified Party without that party’s prior written consent.

17. LIMITATION OF LIABILITY

Mandatory Exclusions and Limitation on Consequential Damages. (a) Nothing in these Terms shall limit or exclude either party’s liability for: (i) death or personal injury caused by negligence; (ii) fraud or fraudulent misrepresentation; (iii) breach of the terms implied by section 2 of the Supply of Goods and Services Act 1982 (title and quiet possession); (iv) breach of the terms implied by section 12 of the Sale of Goods Act 1979 (title and quiet possession); or (v) any other liability which cannot be limited or excluded by applicable law. (b) Subject to clause 17.1(a), and except for (i) Sponsor’s payment obligations, (ii) Sponsor’s indemnity obligations under Section 16, (iii) damages arising from a party’s fraud, gross negligence, or wilful misconduct, or (iv) a party’s misappropriation or infringement of the other party’s intellectual property rights, neither party shall be liable to the other for any indirect, incidental, special, exemplary, punitive, or consequential damages, or for lost profits, lost revenue, loss of goodwill, or business interruption, arising out of or related to these Terms, whether in contract, tort (including negligence), or otherwise, and whether or not advised of the possibility of such damages.

17.2     Liability Cap. EXCEPT FOR THE MATTERS EXCLUDED FROM THE CAP IN SECTION 17.1, DCAC’S TOTAL AGGREGATE LIABILITY ARISING OUT OF OR RELATING TO THESE TERMS SHALL NOT EXCEED THE AMOUNT OF THE SPONSORSHIP FEE ACTUALLY PAID TO DCAC UNDER THESE TERMS.

17.3     No Guarantee of Attendance or Business Results. DCAC does not warrant any minimum attendance, audience composition, publicity value, lead generation, business outcome, or commercial result from the sponsorship.

18. FORCE MAJEURE; EVENT CANCELLATION; RESCHEDULING

18.1     Force Majeure. DCAC shall not be liable for delay, reduction, interruption, modification, rescheduling, relocation, or cancellation of the Event caused by events beyond DCAC’s reasonable control, including acts of God, severe weather, flood, fire, epidemic, pandemic, outbreak of communicable disease, public-health emergency, war, terrorism, civil unrest, labour dispute, venue unavailability, utility failure, transportation disruption, festival-related issues, governmental action, law, regulation, order, or other similar events.

18.2     DCAC Remedies.  If a force majeure event occurs, DCAC may, in its discretion:

a. reschedule the Event;

b. relocate the Event;

c. convert the Event to a hybrid, digital, or modified format;

d. reduce or modify Deliverables;

e. issue a full or partial credit toward a future event; or

f. terminate the affected portion of these Terms.

18.3     No Liability for Sponsor Costs. DCAC shall not be liable for Sponsor’s travel, lodging, shipping, labour, production, opportunity costs, or other third-party expenses arising from any such force majeure event or Event change.

19. CONFIDENTIALITY

19.1     Confidential Information. Each party may receive non-public business, pricing, operational, attendee, or sponsorship information of the other party. Each party shall keep such information confidential and use it only as necessary to perform under these Terms.

19.2     Exclusions. Confidential Information does not include information that is publicly available, already lawfully known, independently developed, or lawfully obtained from a third party without a duty of confidentiality.

19.3     Required Disclosure. A party may disclose Confidential Information if required by law, subpoena, court order, or governmental process, provided that, where legally permissible, it gives prior notice to the other party.

20. TERMINATION FOR BREACH

20.1     Material Breach. Either party may terminate these Terms upon written notice if the other party materially breaches these Terms and (if such breach is remediable) fails to remedy that breach within fifteen (15) days of that party being notified in writing to do so. Without limiting the generality of the foregoing, a material breach by Sponsor shall include if Sponsor:

a. fails to pay as required;

b. violates Event rules or applicable law;

c. engages in conduct that creates safety, legal, or reputational risk;

d. takes any step or action in relation to its entering administration or being wound up (whether voluntarily or by order of the court); or

e. suspends, or threatens to suspend, or ceases or threatens to cease to carry on all or a substantial part of its business.

20.2     Termination for Conduct Violations. DCAC may terminate these Terms immediately upon written notice to Sponsor, without any cure period, if DCAC determines in its sole and absolute discretion that Sponsor or any Sponsor Personnel has engaged in conduct described in Section 9.3 or has otherwise materially violated Event rules, applicable law, or these Terms in a manner that creates safety, legal, or reputational risk. Upon such termination, Sponsor shall have no right to any refund or credit, and Sponsor shall remain liable for all amounts owed and all obligations under these Terms, including all indemnity obligations.

21. RELATIONSHIP OF THE PARTIES

21.1     Sponsor is an independent contractor. Nothing in these Terms creates any agency, partnership, fiduciary, joint venture, employment, or franchise relationship between the parties. Sponsor has no authority to bind DCAC.

22. ASSIGNMENT

22.1     By Sponsor: No Assignment. Sponsor may not assign, delegate, transfer, or sublicense these Terms or any rights under it without DCAC’s prior written consent. Any attempted assignment in violation of this section is void.

22.2     By DCAC: Limited. DCAC may assign these Terms to any of its Affiliates, or to any parent company or subsidiary of DCAC, or to any successor in connection with a merger, acquisition, or sale of substantially all of DCAC’s assets, without Sponsor’s consent. Any other assignment by DCAC shall require Sponsor’s prior written consent, such consent not to be unreasonably withheld or delayed.

23. NOTICES

23.1     All notices under these Terms shall be in writing and delivered by personal delivery, nationally recognisedovernight courier, certified mail return receipt requested, or email with confirmation of receipt, to the addresses set forth below or to such other address as a party may designate by notice.

If to DCAC:

ATXDCAC Corp.
Attn: David Issacs
Email: david@weareoverwatch.com

With mandatory copy to:

Joel S. Pace, Esq.
Levatino|Pace PLLC
Email: joel@lpfirm.com

Service on Joel S. Pace shall not be considered notice to DCAC.

If to Sponsor:

To the address set forth in the applicable Order Form or Quote.

24. GOVERNING LAW AND JURISDICTION

24.1     These Terms and any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with it or its subject matter or formation shall be governed by and construed in accordance with the laws of England and Wales.

24.2     The parties irrevocably agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with these Terms or its subject matter or formation.

 By executing an Order Form or Quote that references these Terms, Sponsor acknowledges that it has read, understands, and agrees to be bound by these Terms & Conditions for Sponsors, including the DCAC Event Code of Conduct, Anti-Harassment Policy, and Attendee Guidelines set forth above. These Terms were last updated on March 19, 2026.

 

DCAC EVENT CODE OF CONDUCT, ANTI-HARASSMENT POLICY, AND ATTENDEE GUIDELINES

Effective Date: March 13, 2026

1. PURPOSE AND SCOPE

1.1 ATXDCAC Corp. (“DCAC”) is committed to providing a professional, inclusive, safe, and respectful environment for all attendees, sponsors, speakers, vendors, staff, volunteers, and participants (collectively, “Participants”) at all DCAC events, including conferences, receptions, hospitality events, networking activities, and related programming (collectively, “Events”). This Code of Conduct, Anti-Harassment Policy, and Attendee Guidelines (this “Policy”) applies to all Participants and governs conduct at all Event venues, Event-related activities, official Event social functions, hospitality suites, online Event platforms, and any other Event-related setting, whether on-site or off-site.

1.2 All Participants are required to comply with this Policy as a condition of attendance and participation. Violation of this Policy may result in immediate removal from the Event, revocation of credentials, denial of future Event access, and other consequences as determined by DCAC in its sole discretion.

2. CORE PRINCIPLES

2.1 DCAC Events are professional business and networking environments. All Participants are expected to:

a. Act Professionally: Conduct themselves in a manner consistent with professional business standards and treat all Participants with courtesy, dignity, and respect.

b. Foster Inclusion: Contribute to an inclusive environment that welcomes diverse perspectives, backgrounds, experiences, and identities.

c. Prioritize Safety: Act in ways that promote the physical and psychological safety of all Participants.

d. Comply with Law: Obey all applicable federal, state, and local laws, venue rules, festival regulations, and DCAC Event policies.

e. Exercise Good Judgment: recognise that Events may include hospitality functions where alcohol is served, and exercise personal responsibility and sound judgment at all times.

3. EXPECTED CONDUCT

3.1 All Participants shall:

a. Treat all Participants with respect, courtesy, and professionalism, regardless of position, company affiliation, sponsorship level, or role;

b. Communicate in a professional, constructive, and respectful manner;

c. Respect personal boundaries and physical space;

d. Refrain from disruptive behavior that interferes with the Event experience, programming, venue operations, or the participation of others;

e. Comply with all instructions from DCAC staff, venue personnel, security personnel, and Event organizers;

f. Respect intellectual property rights and confidentiality obligations;

g. Abide by all venue rules, safety protocols, security procedures, and credentialing requirements;

h. If consuming alcohol, do so responsibly and in moderation, recognizing that impaired judgment or intoxicated behavior will not excuse violations of this Policy; and

i. Report violations of this Policy or safety concerns promptly to DCAC staff or Event security.

4. PROHIBITED CONDUCT

The following conduct is strictly prohibited and may result in immediate removal, credential revocation, and exclusion from future Events:

4.1 Harassment. Harassment of any kind is prohibited, including but not limited to:

a. Verbal harassment, including offensive comments, slurs, epithets, or derogatory remarks related to gender, gender identity or expression, sexual orientation, disability, physical appearance, body size, race, ethnicity, national origin, religion, age, pregnancy, maternity, marriage, civil partnership, or any other protected characteristic;

b. Unwelcome sexual attention, sexual advances, propositions, or requests for sexual favors;

c. Deliberate intimidation, stalking, or following;

d. Inappropriate physical contact or unwelcome touching;

e. Sustained disruption of presentations, panels, sessions, or conversations;

f. Offensive or inappropriate imagery, language, or conduct;

g. Pattern of unwanted or persistent attention or communication after being asked to stop; and

h. Advocating for, encouraging, or participating in any of the above conduct.

4.2 Discrimination. Discriminatory conduct or language based on protected characteristics, including race, colour, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, age, disability, pregnancy, maternity, marriage, civil partnership, veteran status, genetic information, or any other characteristic protected by applicable law.

4.3 Threatening or Violent Behavior:

a. Threats of violence or harm toward any person;

b. Physical assault, battery, or violent conduct;

c. Intimidation or coercion;

d. Weapons of any kind (except as carried by law enforcement personnel); and

e. Any conduct that creates a reasonable fear of harm or danger.

4.4 Illegal Activity:

a. Use, possession, or distribution of illegal drugs or controlled substances;

b. Unlawful distribution or service of alcohol;

c. Theft or property damage;

d. Fraud, misrepresentation, or deceptive practices;

e. Violation of venue rules, fire codes, health regulations, or safety requirements; and

f. Any other conduct that violates UK law, including Acts of Parliament, statutory instruments, or local authority regulations.

4.5 Disruptive Conduct:

a. Public intoxication or being under the influence of drugs or alcohol to a degree that impairs judgment, comportment, or safety;

b. Aggressive, abusive, or obscene language or gestures;

c. Unreasonably disruptive behavior, including excessive noise, interference with programming, or obstruction of venue operations or pedestrian flow;

d. Misuse of Event credentials, tickets, or access privileges;

e. Unauthorized recording, photography, or livestreaming where prohibited;

f. Unauthorized solicitation or distribution of materials; and

g. Misrepresentation of affiliation, sponsorship status, or authority.

4.6 Intellectual Property Violations:

a. Unauthorized use of DCAC trademarks, logos, Event branding, or intellectual property;

b. Infringement of third-party intellectual property rights; and

c. Unauthorized photography, recording, or reproduction of proprietary presentations or materials where restricted.

5. ANTI-HARASSMENT POLICY

5.1 Definition of Harassment. Harassment is any unwelcome conduct, whether verbal, physical, visual, or online, that is based on a protected characteristic or that creates an intimidating, hostile, offensive, or abusive environment. Harassment includes but is not limited to the conduct described in Section 4.1.

5.2 Sexual Harassment. Sexual harassment is strictly prohibited and includes:

a. Unwelcome sexual advances, requests for sexual favors, or other verbal, physical, or visual conduct of a sexual nature when:

b. Submission to such conduct is made a condition of participation, access, or benefits;

c. Submission to or rejection of such conduct is used as a basis for decisions affecting an individual; or

d. Such conduct has the purpose or effect of unreasonably interfering with an individual’s Event experience or creating an intimidating, hostile, or offensive environment.

e. Offensive comments about a person’s gender, gender identity, gender expression, or sexual orientation;

f. Inappropriate, unwelcome, or non-consensual physical contact;

g. Display or sharing of sexually suggestive or explicit materials, images, or messages;

h. Unwelcome flirtation, persistent romantic or social invitations after being asked to stop, or other unwanted attention of a sexual nature; and

i. Sexually explicit jokes, comments, innuendo, or gestures.

5.3 Zero Tolerance. DCAC has zero tolerance for harassment. All reports will be taken seriously, investigated promptly and impartially, and addressed appropriately.

6. ALCOHOL POLICY

6.1 DCAC Events may include hospitality functions, networking receptions, and social events where alcohol is served. Participants who choose to consume alcohol must:

a. Be 18 years of age or older and comply with all applicable alcohol service laws and venue policies;

b. Consume alcohol responsibly and in moderation;

c. Never drink and drive or operate vehicles while impaired;

d. recognise that intoxication does not excuse violations of this Policy;

e. Refrain from pressuring others to consume alcohol;

f. Respect that some Participants may choose not to drink alcohol; and

g. Understand that DCAC staff and security may refuse service, confiscate beverages, or remove Participants who appear intoxicated or whose conduct violates this Policy.

i. Public intoxication, impaired conduct, or behavior resulting from alcohol or drug use that violates this Policy will result in immediate removal from the Event and may result in permanent exclusion from future DCAC Events.

7. PHOTOGRAPHY, RECORDING, AND MEDIA

7.1 By attending the Event, Participants consent to photography, video recording, and audio recording by DCAC, its contractors, and authorized media personnel.

7.2 Participants consent to DCAC’s use of such recordings for promotional, marketing, archival, and business purposes as described in applicable Event agreements.

7.3 Unauthorized commercial photography, video recording, or livestreaming of Event programming, presentations, or proprietary content may be prohibited and is subject to DCAC approval.

7.4 Participants shall respect requests from other Participants who do not wish to be photographed.

7.5 Photography or recording for harassing, invasive, or inappropriate purposes is strictly prohibited.

8. REPORTING VIOLATIONS

8.1 How to Report. Participants who experience or witness conduct that violates this Policy should report it promptly by:

a. On-site: Contacting any DCAC staff member, Event security personnel, or visiting the Event registration desk or designated help station;

b. Email: [conduct@dcaclondon.com] (or designated Event contact);

c. Phone/Text: [Designated Event hotline number]; or

d. Venue Security: Contacting venue security or management in urgent or safety-critical situations.

8.2 Anonymous Reporting. Participants may report violations anonymously, though providing contact information assists DCAC in investigating and responding effectively.

8.3 No Retaliation. Retaliation against any person who reports a violation in good faith, participates in an investigation, or supports another person’s report is strictly prohibited and will result in immediate removal and exclusion from future Events.

9. INVESTIGATION AND RESPONSE

9.1 Investigation. DCAC will investigate reports of Policy violations promptly, impartially, and discreetly. Participants are expected to cooperate with investigations.

9.2 Interim Measures. During an investigation, DCAC may implement interim measures, including separating individuals, restricting access to certain Event areas, or suspending credentials.

9.3 Confidentiality. DCAC will maintain confidentiality to the extent possible while conducting an effective investigation and complying with legal obligations.

10. ENFORCEMENT AND CONSEQUENCES

10.1 DCAC Authority. DCAC has sole and absolute discretion to determine whether conduct violates this Policy and to determine appropriate consequences. DCAC’s determinations are final and binding.

10.2 Range of Consequences. Depending on the nature and severity of the violation, consequences may include:

a. Warning: Verbal or written warning regarding conduct;

b. Removal: Immediate ejection from the Event venue or activity;

c. Credential Revocation: Cancellation of tickets, passes, access credentials, or hospitality privileges, without refund;

d. Deliverable Suspension: Suspension or termination of sponsor benefits, speaking opportunities, exhibit space, branding, or other Event deliverables;

e. Agreement Termination: Termination of sponsorship or participation agreements;

f. Future Exclusion: Denial of registration, credentials, sponsorship opportunities, or participation in future DCAC Events, temporarily or permanently;

g. Legal Action: Referral to law enforcement or pursuit of civil remedies, including injunctive relief or damages; and

h. No Refund: No refund, credit, or reimbursement of fees, sponsorship amounts, travel costs, or other expenses.

10.3 Immediate Action. DCAC reserves the right to take immediate action, including removal and credential revocation, without prior warning or opportunity to cure, when DCAC determines that conduct poses a safety risk, violates law, creates significant disruption, or otherwise warrants immediate intervention.

10.4 No Liability. Subject to DCAC’s obligations under the Consumer Rights Act 2015 and other applicable consumer protection legislation, DCAC shall have no liability to any Participant removed or excluded for Policy violations for any damages, losses, costs, or expenses of any kind, including registration fees, travel, lodging, or opportunity costs.

11. SPONSOR AND EXHIBITOR RESPONSIBILITIES

Sponsors and exhibitors are responsible for ensuring that their personnel, contractors, guests, representatives, and invitees comply with this Policy. Violations by sponsor personnel may result in consequences to the sponsor under applicable sponsorship agreements, including suspension or termination of sponsorship deliverables and agreement termination.

12. ACCESSIBILITY

DCAC is committed to providing accessible Events. Participants requiring accessibility accommodations should contact DCAC in advance at [accessibility contact]. DCAC will make reasonable efforts to accommodate requests.

13. HEALTH AND SAFETY

a. Participants shall comply with all applicable health, safety, and emergency protocols established by DCAC, the venue, or governmental authorities, including those required under the Health and Safety at Work etc. Act 1974 and related regulations.

b. Participants shall immediately report safety hazards, medical emergencies, or security concerns to DCAC staff, Event security, or venue personnel.

c. Participants shall comply with evacuation procedures and emergency instructions.

14. MODIFICATIONS

DCAC reserves the right to modify, supplement, or update this Policy at any time. Updated versions will be posted at Event registration areas and on DCAC Event websites. Continued participation in an Event following notice of Policy changes constitutes acceptance of such changes.

15. SEVERABILITY

If any provision of this Policy is held invalid or unenforceable, the remaining provisions shall remain in full force and effect.

16. CONTACT INFORMATION

For questions about this Policy, to request accommodations, or to report violations:

DCAC Event Staff
On-site: Event registration desk or any DCAC staff member
Email: [conduct@dcacaustin.com]
Emergency: Call 999 or 112, or contact venue security immediately

17. ACKNOWLEDGMENT

By registering for, attending, or participating in a DCAC Event, all Participants acknowledge that they have read, understood, and agree to comply with this Code of Conduct, Anti-Harassment Policy, and Attendee Guidelines. Participants understand that violations may result in removal, exclusion from future Events, and other consequences as determined by DCAC.

 

DCAC EUROPE – DATA CENTER ANTI-CONFERENCE EUROPE

London Event

Last Updated: March 11, 2026

1. WHO WE ARE. This privacy notice explains how ATXDCAC Corp. (“ATXDCAC,” “we,” “us,” or “our”) collects, uses, and protects your personal data in connection with DCAC Europe and related activities (the “Event”).

Data Controller: ATXDCAC Corp., 9433 Bee Cave Rd Bldg 3 Ste 101, Austin Tx 78733Data Protection Contact:

For questions about this notice or to exercise your data protection rights, please contact:

Data Protection Officer Joel Pace
Email: privacy@atxdcac.com
Address: 9433 Bee Cave Rd Bldg 3 Ste 101, Austin Tx 78733

2. WHAT PERSONAL DATA WE COLLECT. We collect and process the following categories of personal data about you:

a) Registration and Account Information: (1) Full name, (2) Job title and employer/company name, (3) Business email address and telephone number, (4) Professional profile and industry sector, (5) Payment and billing information (processed by our payment service provider), (6) Emergency contact details (if provided).

b) Event Imagery and Recordings: (1) Photographs and video footage capturing your image, likeness, and appearance, (2) Audio recordings of your voice and statements, (3) Livestream and broadcast footage.

c) Event Attendance and Participation Data: (1) Session attendance and check-in data, (2) Networking activity and attendee interactions facilitated through Event platforms, (3) Questions submitted during sessions, (4) Feedback and survey responses.

d) Technical and Communications Data: (1) IP address and device identifiers (when accessing Event platforms or Wi-Fi), (2) Email opens and clicks (for Event communications), (3) Website usage data (see Section 10 regarding cookies)

3. HOW WE COLLECT YOUR PERSONAL DATA. We collect personal data:

a) Directly from you when you register, complete forms, communicate with us, or participate in Event activities

b) Automatically through Event photography, videography, livestreaming, and technical systems

c) From third parties, including sponsors, registration platforms, payment processors, and professional networking platforms (where you have provided consent or such sharing is otherwise lawful

4. HOW AND WHY WE USE YOUR PERSONAL DATA. We process your personal data for the following purposes and on the following legal bases under UK data protection law:

Purpose: Processing your Event registration and managing your attendance
Legal Basis: Performance of contract (Attendee Terms)

Purpose: Communicating with you about Event logistics, schedules, and updates
Legal Basis: Performance of contract and legitimate interests (Event administration)

Purpose: Facilitating networking between attendees (e.g., attendee lists, badge information)
Legal Basis: Legitimate interests (facilitating professional networking, which is a core purpose of the Event)

Purpose: Providing catering, accommodation, and accessibility support
Legal Basis: Performance of contract and legal obligation (health & safety, accessibility duties)

Purpose: Event photography, video, audio recording, and livestreaming
Legal Basis: Legitimate interests (promoting and documenting the Event; creating marketing materials) and consent (where required for particularly prominent use of your image)

Purpose: Using Event imagery in promotional materials, social media, website, investor communications, and sponsor materials
Legal Basis: Legitimate interests (marketing and promotion of ATXDCAC events and business; accountability and transparency to sponsors and investors)

Purpose: Sharing your registration data with Event sponsors and partners
Legal Basis: Legitimate interests (supporting sponsor ROI and enabling business networking, which attendees reasonably expect at a commercial conference) – you may object (see Section 8)

Purpose: Conducting post-Event surveys and gathering feedback
Legal Basis: Legitimate interests (improving future events)

Purpose: Complying with health and safety, insurance, and legal obligation
Legal Basis: Legal obligation and legitimate interests (safety, risk management, and legal compliance)

Purpose: Preventing and addressing misconduct, security incidents, or violations of Event policies; Financial reporting, invoicing, and accounting
Legal Basis: Legitimate interests (safety, security, and protection of rights) and legal obligation; Legal obligation (tax and accounting requirements)

Legitimate Interests Assessment: Where we rely on legitimate interests, we have balanced our interests against your rights and freedoms. We have determined that our processing is necessary, proportionate, and not overridden by your interests or fundamental rights. You have the right to object to processing based on legitimate interests (see Section 8).

5. WHO WE SHARE YOUR PERSONAL DATA WITH. We may share your personal data with:

a) Event Service Providers. Including venue operators, catering companies, audio-visual suppliers, registration platform providers, payment processors, and transport providers – where necessary to deliver the Event.

b) Event Sponsors and Partners. We may share your name, job title, company, and contact information with Event sponsors and partners to facilitate networking and enable sponsor participation. Event sponsors may contact you about their products and services in accordance with their own privacy notices. You have the right to object to this sharing (see Section 8).

c) Media Partners and Photographers. Event imagery may be shared with contracted photographers, videographers, media partners, and content production agencies for the purposes described in Section 4.

d) Affiliates and Group Companies. We may share your data within the ATXDCAC corporate group for administrative, marketing, and business purposes.

e) Professional Advisors. Including lawyers, auditors, insurers, and consultants where necessary for legal, compliance, or risk management purposes.

f) Law Enforcement and Regulatory Authorities. Where required by law, court order, or regulatory request, or to protect rights, property, or safety.

6. INTERNATIONAL TRANSFERS. ATXDCAC Corp. is based in Austin, Texas, USA (i.e., the United States). Your personal data may be transferred to, stored, or processed in countries outside the United Kingdom, including the United States.

Where we transfer personal data outside the UK to countries that do not provide an adequate level of data protection, we implement appropriate safeguards, including:

a) Standard Contractual Clauses approved by the UK Information Commissioner’s Office

b) Binding Corporate Rules (if applicable)

c) Other mechanisms recognized under UK data protection law

You may request further information about international transfers and obtain a copy of the safeguards we have put in place by contacting us using the details in Section 1.

7. HOW LONG WE KEEP YOUR PERSONAL DATA. We retain your personal data for as long as necessary to fulfill the purposes described in this notice and to comply with legal, accounting, insurance, and regulatory requirements.

Data Category: Registration and attendance data
Retention Period: 7 years from the Event date (for accounting, tax, and legal compliance purposes)

Data Category: Event imagery (photos, videos, audio)
Retention Period: Indefinitely, or until you exercise your right to object or request erasure (subject to applicable exemptions)

Data Category: Marketing communications consent
Retention Period: Until you withdraw consent or 3 years from your last interaction with us, whichever is earlier

Data Category: Financial records
Retention Period: 7 years from the transaction date (legal requirement)

Data Category: Security incident records
Retention Period: 7 years from incident resolution

When personal data is no longer required, we will securely delete or anonymize it.

8. YOUR DATA PROTECTION RIGHTS. Under UK data protection law, you have the following rights:

Right: Right of access
What it means: You can request a copy of the personal data we hold about you.

Right: Right to rectification
What it means: You can ask us to correct inaccurate or incomplete personal data.

Right: Right to erasure
What it means: You can ask us to delete your personal data in certain circumstances (e.g., where it is no longer necessary, or you withdraw consent). This right is subject to exemptions, including where we have an overriding legal obligation to retain the data or a legitimate interest that overrides your right.

Right: Right to restriction
What it means: You can ask us to restrict processing in certain circumstances (e.g., while we verify accuracy or assess a deletion request).

Right: Right to object
What it means: You can object to processing based on legitimate interests, including direct marketing and sponsor data-sharing. We will stop processing unless we have compelling legitimate grounds that override your rights.

Right: Right to data portability
What it means: You can request a copy of personal data you provided to us in a structured, commonly used, machine-readable format (applies only to data processed by automated means on the basis of consent or contract).

Right: Right to withdraw consent
What it means: Where we process your data based on consent, you can withdraw consent at any time (without affecting the lawfulness of processing before withdrawal).

Right: Right to lodge a complaint
What it means: You can lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s data protection supervisory authority.

How to Exercise Your Rights. To exercise any of these rights, please contact us using the details in Section 1. We will respond within one month (extendable by two further months for complex requests).

Objecting to Sponsor Data-Sharing: If you do not wish for your registration data to be shared with Event sponsors, please email [privacy@atxdcac.com] with “Sponsor Opt-Out” in the subject line.

Objecting to Event Imagery Use: If you object to the use of Event imagery featuring you, please contact us. We will assess your request in light of our legitimate interests and applicable exemptions (e.g., where imagery is used for journalistic or archival purposes, or depicts large groups where you are not a primary subject).

Information Commissioner’s Office (ICO): If you are unhappy with how we handle your personal data, you have the right to lodge a complaint with the ICO:

Information Commissioner’s Office
Wycliffe House, Water Lane
Wilmslow, Cheshire SK9 5AF
Telephone: 0303 123 1113
Website: https://ico.org.uk
Online reporting: https://ico.org.uk/make-a-complaint

9. SPECIAL CATEGORIES OF PERSONAL DATA. If you provide information about dietary requirements or accessibility needs that reveals health information, we process such data:

a) With your explicit consent (provided when you submit this information), or

b) Where necessary to comply with our equality and health & safety legal obligations

You may withdraw consent at any time, although this may affect our ability to accommodate your needs at the Event.

10. COOKIES AND ONLINE TRACKING. Our Event website and registration platform use cookies and similar technologies. For full details, please see our Cookie Notice [link], which explains what cookies we use and how you can manage your preferences.

11. MARKETING COMMUNICATIONS. With your consent or where permitted by legitimate interests (for existing attendees), we may send you information about future ATXDCAC events, industry insights, and related services.

You can opt out of marketing communications at any time by:
• Clicking “unsubscribe” in any marketing email
• Contacting us at [privacy@atxdcac.com]
• Updating your preferences in your account (if applicable)

12. THIRD-PARTY LINKS AND SERVICES. The Event and our communications may contain links to third-party websites, services, or platforms (including sponsor websites). This privacy notice does not cover third-party services. Please review the privacy notices of any third parties before providing personal data to them.

13. SECURITY. We implement appropriate technical and organisational measures to protect your personal data against unauthorized access, loss, destruction, or disclosure. However, no internet or electronic storage system is completely secure. You are responsible for keeping any access credentials confidential.

14. CHANGES TO THIS NOTICE. We may update this privacy notice from time to time. The “Last Updated” date at the top indicates when this notice was last revised. We will notify you of material changes by email or prominent notice on the Event website.

15. CHILDREN. The Event is not directed at individuals under 18 years of age. We do not knowingly collect personal data from children. If we become aware that we have collected personal data from a child, we will take steps to delete it.

16. CONTACT US. If you have questions about this privacy notice or our data protection practices, please contact:

ATXDCAC Corp.
9433 Bee Cave Rd Bldg 3 Ste 101, Austin Tx 78733
Email: [privacy@atxdcac.com]
Telephone: 512-637-8562

By clicking “I agree,” registering for the Event, or attending the Event, you acknowledge and confirm that: (a) you have been provided with the opportunity to read and review this Event Privacy Notice; (b) you have had sufficient time to consider the terms before accepting; (c) you consent to be legally bound by the terms of this Agreement; and (e) your electronic acceptance constitutes a valid and binding agreement under English law. If you do not agree to these terms, you must not register for, attend, or participate in the Event.